Rules: letting the mail sort itself
Bank statements into their folder, newsletters marked as read, without you lifting a finger.
The icon bar has rules. A rule says: “if the email matches this, do that”. For example: if the sender contains “bank”, move it to the Bank folder. You can also apply rules to mail you already have.
Step by step
-
Open the rules
Button in the icon bar on the left (or Settings > Rules).
1‹SettingsMail rules
Create rules to organize, label or move emails without doing it by hand.
Bank statements to their folderActive · 1 condition · 1 actionAdd ruleApply rules now Scan for spamReview the inbox and apply active rules to existing emails.
Where it is, inside the window. -
Press “Add rule” and name it
A name you will still understand in a year: “Bank statements to their folder”.
‹SettingsMail rules
Create rules to organize, label or move emails without doing it by hand.
Bank statements to their folderActive · 1 condition · 1 action2Add ruleApply rules now Scan for spamReview the inbox and apply active rules to existing emails.
Where it is, inside the window. -
Say when it applies
Pick a field (sender, subject, content…), a condition (contains, equals…) and the text. You can add several and require all of them or any of them.
‹Mail rulesCreate rules to organize, label or move emails without doing it by hand.
‹ Back New ruleDescriptione.g. Move invoices to AccountingAccountAll accountsStatusActive3If all of the conditions are met:Sender (From) contains valueConditionPerform these actions:Move to folder InboxActionSave CancelWhere it is, inside the window. -
Say what it should do
Move to a folder, mark as read, add a coloured flag, mute, or move to trash.
‹Mail rulesCreate rules to organize, label or move emails without doing it by hand.
‹ Back New ruleDescriptione.g. Move invoices to AccountingAccountAll accountsStatusActiveIf all of the conditions are met:Sender (From) contains valueCondition4Perform these actions:Move to folder InboxActionSave CancelWhere it is, inside the window. -
Apply it to what you already have
The “Apply rules now” button goes through the inbox and sorts older mail with your active rules.
‹SettingsMail rules
Create rules to organize, label or move emails without doing it by hand.
Bank statements to their folderActive · 1 condition · 1 actionAdd rule5 Apply rules nowScan for spamReview the inbox and apply active rules to existing emails.
Where it is, inside the window.
Tips
- Start with one simple rule and watch what it does before creating ten.
- If a rule gets in the way, disable it rather than delete it — you can switch it back on.
Common questions
Could an email be deleted without warning?
Only if you create a rule that explicitly says “move to trash”. By default no rule deletes anything.
Can I have different rules per account?
Yes, each rule can be limited to one account or applied to all of them.
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