Templates: the replies you repeat every week
Save your standard answer once, and let the assistant fit it to each new email.
When you have a reply you keep repeating, tell the assistant: “save this reply as a template called Quotes”. Later, on a similar email, say “use the quotes template” and it adapts it to that particular message.
Step by step
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Write (or generate) the good reply
The one that works for many emails: the standard quote, the holiday reply, the shipping instructions.
To marc@cafeoranges.com1Hola Marc:
Gràcies pel teu correu. Et confirmo que…Auto Check Drafts Cancel SendWhere it is, inside the window. -
Ask it to save it
In the chat: “save this as a template and call it Standard quote”. It is stored on your account.
Estudi SerraRenovation quote —… 3 similar case(s)Summarise this thread and tell me what to answerDrafting the reply about the quote…They’re asking you to confirm Thursday’s visit and the quote. I’ve left the draft in the reply box.2Write to the AI…Sonnet 5 17%Where it is, inside the window. -
Use it later
With a similar email open: “reply using the quote template”. It reads it and adapts it to what this person is asking.
Estudi SerraRenovation quote —… 3 similar case(s)Summarise this thread and tell me what to answerDrafting the reply about the quote…They’re asking you to confirm Thursday’s visit and the quote. I’ve left the draft in the reply box.3Write to the AI…Sonnet 5 17%Where it is, inside the window. -
Check and send
As always: the draft sits in the box and you press send.
To marc@cafeoranges.com4Hola Marc:
Gràcies pel teu correu. Et confirmo que…Auto Check Drafts Cancel SendWhere it is, inside the window.
Tips
- Ask “what templates do I have?” and it lists them.
- The point is not pasting the same text: it is that the base text adapts to each email’s name, date and request.
Common questions
Will it send the template as-is?
It uses it as a base and adjusts it to the email. You read it before sending, as always.
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